RHC WEBINAR recordings & resources
Healthcare Business Specialists offers a number of free webinars throughout the year on rural health clinics. You can find all the recordings and additional resources discussed on this page.
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RHC Cost Reporting & Billing Webinars
Healthcare Business Specialists is pleased to provide several webinars over the next few months or so as we strive to keep rural health clinics informed of changes to the RHC program. We are pleased to partner with other entities that have important information to share with the RHC community. More information regarding these webinars can be found at www.ruralhealthclinic.com or go to our Facebook Group called the Rural Health Clinic Information Exchange:
https://www.facebook.com/groups/1503414633296362/
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Elevate your RHC care with APCM
With CMS proposing that RHCs will no longer bill G0511 in 2025, Rural Health Clinics need to evaluate their care management programs. We invite you to join Healthcare Business Specialists and ChartSpan for a webinar on care management in 2025 and Medicare’s new care management program, Advanced Primary Care Management (APCM).
APCM will be outcome-based and bring preventative care to every Medicare patient, not just those who meet specific criteria. But it also comes with complex staffing, billing and compliance requirements.
If your practice has questions about APCM, Chronic Care Management, or what to do in the absence of G0511, you’re not alone. ChartSpan and HBS will help answer your questions about who APCM is for, what the proposed loss of G0511 payments means for RHCs, and more. Sign up today to join us or to receive the recording.
If the Medicare Proposed Rule is approved, Rural Health Clinics will no longer be able to bill G0511 for care management in 2025. RHCs will need to evaluate their care management programs from a financial and patient care perspective. Our partner ChartSpan has put together a webinar to help you explore your options.
ChartSpan will discuss an exciting new program called Advanced Primary Care Management (APCM) that expands care to all RHC Medicare patients.
Join Healthcare Business Specialists and ChartSpan to learn what APCM includes, what its requirements are, and how RHCs can prepare if they’d like to offer it. Register to learn more!
Sep 5, 2024 01:30 PM in Eastern Time (US and Canada)
RHC Cost Reporting for 12/31/2024: Navigating the Tightrope of Medicare Cost Reports
In a recent interview, Philippe Petit, the renowned high-wire artist, shared a personal insight about the music he listens to while performing his daring walks. Interestingly, it's the same piece I find myself playing when preparing Medicare cost reports for Rural Health Clinics (RHCs). The connection between the two activities might seem surprising, but the similarities are undeniable. In recent years, the process of completing a Medicare cost report has come to feel very much like walking a tightrope—where balance, precision, and a bit of nerve are all essential.
As many of you are aware, Medicare cost reporting has grown significantly more complex in recent times. I often compare it to making soup. In the past, you could simply add all the necessary ingredients—costs and visits—and the result was a hearty soup with plenty to go around. Back then, costs typically exceeded the low Medicare caps, which hovered around $85 per visit, ensuring a comfortable margin.
However, today's landscape has changed. With numerous services now paid on a fee schedule and the Medicare caps nearly doubling to $139, the process has become far more intricate. When we strain out the costs that aren't covered under the All-Inclusive Rate (AIR), we're often left with a much thinner soup—sometimes so thin that the cost per visit doesn't meet the Medicare caps. This shortfall can result in substantial paybacks to Medicare, an outcome we all want to avoid.
Mixing metaphors, the risk of falling off the tightrope and facing a large payback to Medicare is very real. The key to avoiding this is careful planning throughout the year. Regularly checking on your cost per visit and planning strategically can help optimize your 2024 settlement and 2025 interim rate.
To help RHCs navigate this challenging terrain, Healthcare Business Specialists is hosting a webinar titled:
RHC Cost Reporting Planning for 2024 and 2025: How to Optimize Your Medicare Rate
In this session, our team of experts—Mark Lynn, Dani Gilbert, Page Chambers, and Trent Jackson—will guide you through the essential steps RHCs can take in 2024 to optimize their Medicare rates and potentially avoid paybacks. Topics will include the importance of interim cost reports, proper accrual of expenses, tracking costs not included in the All-Inclusive Rate, understanding the impact of entity type on owner compensation, depreciation calculations, claiming bad debts, and more.
Webinar Details:
Title: RHC Cost Reporting Planning for 2024 and 2025: How to Optimize Your Medicare Rate
Date: September 26, 2024
Time: 1:00 PM EDT
Registration Link:
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Enhance Patient Care and Increase Revenue by Integrating Clinical Pharmacy Services with NO UPFRONT COSTS
The presentation for the webinar can be found here.
The recording of the presentation can be found here (placeholder)
We invite you to discover how integrating clinical pharmacy services can significantly improve patient outcomes and boost your CMS reimbursements. VitalSync Health is excited to offer you a comprehensive solution to seamlessly incorporate these valuable services into your clinic's operations.
Why Consider Clinical Pharmacy Services?
1. Improved Patient Care: Enhance medication management and overall health outcomes for your rural population.
2. Increased Revenue: Tap into significant CMS incentive payments for providing value-based care.
3. Streamlined Operations: Our platform integrates multiple ancillary services, simplifying your workflow.
Join Our Informative Webinar
Date: September 24, 2024
Time: 1:00 PM EDT Duration: 45 minutes
Location: JOIN HERE https://attendee.gotowebinar.com/register/4535334173339160922
Presenters:
§ Lavance Northington, CEO, VitalSync Health
§ Dr. Stacy Ramirez, Direct of Clinical Pharmacy, VitalSync
In this webinar, you'll learn:
1. How to implement clinical pharmacy services without any upfront costs
2. Steps to design and implement an effective program
3. Strategies for leveraging our platform for ongoing monitoring and improvement
4. Methods to ensure compliance and maximize CMS reimbursements and incentive payments
5. Ways to improve patient engagement, outcomes and satisfaction
6. Techniques to integrate our services seamlessly into your existing workflow
By integrating clinical pharmacy services, your rural health clinic can take a significant step towards becoming a Patient-Centered Medical Home, ultimately leading to better care and improved health outcomes for your community.
Don't miss this opportunity to transform your clinic's services and enhance your patients' lives. Register for the webinar today at https://attendee.gotowebinar.com/register/4535334173339160922
We look forward to helping you revolutionize your patient care approach.
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IMPLEMENTING A REMOTE MONITORING PROGRAM IN A RURAL HEALTH CLINIC
with VitalSync Health and Throughcare Webinar
April 11, 2024
Unlock the potential of enhanced Medicare reimbursements for Rural Health Clinics (RHCs) with our pivotal webinar, designed to guide you through the expanded utilization of HCPCS code G0511. Starting in January 2024, Medicare's updated guidance provides RHCs a golden opportunity to deliver superior, value-based chronic care management services to underserved rural populations. This expansion not only broadens the scope of reimbursable services under G0511 but also marks a significant stride towards facilitating comprehensive care management, including Chronic Care Management (CCM) for patients requiring 20 minutes or more of clinical staff time per month.
Previously, RHCs were limited to billing G0511 for a singular care management service per patient each month. The 2024 modifications revolutionize this approach by permitting multiple billings for distinct, qualified services per month, as long as they are medically necessary and meet all billing requirements. This development underscores the importance of precise billing practices and the strategic implementation of care management services, ensuring that RHCs can maximize their reimbursement potential while enhancing patient care.
In collaboration with Vitalsync Health and Lavance Northington, we are excited to offer an insightful one-hour webinar, shedding light on how RHCs can effectively implement remote patient monitoring (RPM) and integrate cutting-edge strategies into their care delivery models. This session will delve into:
Billing Strategies: Explore innovative ways to incorporate remote monitoring, interactive communication, and data reporting into a cohesive therapy plan that aligns with the expanded G0511 guidelines.
Remote Monitoring Equipment: Learn how to establish a successful RPM program, enabling patients to monitor their health with provided equipment, such as blood pressure cuffs, weight scales, glucose monitors, and pulse oximeters, facilitating continuous care beyond clinic walls.
Chronic Care Management: Learn how a unified RPM and CCM solution enables providers to deliver personalized treatment plans to patients, increase patient, engagement and adherence, gain real-time access to data for timely interventions, and increase CMS reimbursement for both RPM and CCM billing.
Social Determinants of Health: Address the crucial factors affecting health outcomes and strategies to reduce hospital visits and alleviate patient stress, thereby improving overall wellbeing.
Telehealth Use in Rural Healthcare: Discover how Telehealth and RPM can transform the accessibility and efficiency of rural healthcare, overcoming common barriers and enhancing the patient-provider connection.
Attendees are eligible for one hour of CEUs from the National Association of Rural Health Clinics (NARHC) at a Certified Rural Health Clinic Professional (CRHCP) level, provided they watch the webinar LIVE, and engage in 3 of 4 poll questions.
Vitalsync Health, renowned for its innovative “white glove” services, partners with physician practices to transition from traditional care models to a comprehensive, coordinated approach. This collaboration aims to improve patient outcomes, strategize on patient population management, reduce overall care costs, generate new revenue, and achieve 5-star quality ratings.
Dan Godla from Throughcare will provide a recorded message on the recent guidance provided by CMS on G0511 in the RHC Fact Sheet.
Join us to navigate the intricacies of Medicare’s G0511 expansion and leverage the full potential of remote patient monitoring to elevate care in rural health clinics.
Please register for Implementing a Remote Monitoring Program in a Rural Health Clinic with VitalSync Health on April 11, 2024 1:00 PM EDT at:
https://attendee.gotowebinar.com/register/1380939763288600149
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RHC COST REPORTING FOR 12/31/2023
February 4, 2024: It is that time of year again. This cost report season looks to be the most demanding yet. Due to significant modifications within the Rural Health Clinic (RHC) program introduced by the Consolidated Appropriations Act, 2021 (CAA), there has been a notable increase in the National Statutory Upper Payment Limits. These adjustments have escalated the per visit reimbursement rate to $139 in 2024, with an increase to $190 by 2028. Furthermore, the program has expanded to include various services that do not fall under the All-Inclusive Rate, necessitating their exclusion from the cost-per-visit calculation. These changes underscore the heightened influence of cost reports on financial settlements, both positive and negative, as well as the increased complexity and time required for their preparation. To ensure the timely and accurate completion of your cost report, we strongly advise that all requisite information be uploaded to your designated portal by May 1, 2024. Failure to meet this deadline may compromise our ability to guarantee the timely filing of your report.
To help you accumulate the information needed to file an accurate and timely cost report we have provided the following resources and will have a webinar on February 6, 2024 to go over the requirements. Provided below is a 3-page Cost Report checklist, a 24-page checklist and supporting workpapers that should be completed for us to have all the information needed to file the cost report, or if you prefer an Excel file to complete the workpapers is included as well.
RHC Cost Report Checklist for 2023 Medicare Cost Reports with workpapers (25 page PDF)
HBS RHC Cost Report Client Electronic File to enter data for 12 31 2023 cost reports (Excel)
HBS RHC Cost Report Client Cost Report information needed in PDF format (PDF)
Cost Reporting for Rural Health Clinics - What is needed to file an accurate and timely cost report
In this webinar, Mark Lynn, CPA (Inactive), CRHCP, CCRS and Dani Gilbert, CPA, CRHCP, Page Chambers, CIA, CRHCP, and Trent Jackson, CCRS will go over cost reporting for Rural Health Clinics. Topics covered will include information needed to be compiled for preparation of the cost report, electronic filing of cost reports using MCREF, allowable expenses on the cost report, increased upper limits for RHCs, counting visits including how to treat telehealth, CCM, and other services not included in the calculation of the All-Inclusive Rate, Medicare Bad Debts, and flu, pneumococcal, COVID-19 vaccines, and MAB infusions/injections. The webinar will go over the process for gathering information to file cost reports with Healthcare Business Specialists so no continuing education credits for CRHCP since is a client The webinar will last one hour and some time for questions will be available.
Please register for Cost Reporting for Rural Health Clinics - What is needed to file an accurate and timely cost report on Feb 6, 2024 1:00 PM EST at:
https://attendee.gotowebinar.com/register/885934129964292700
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CHRONIC CARE MANAGEMENT WEBINAR WITH DAN GODLA FROM THOROUGHCARE, INC.
Do you need information on how changes to G0511 and Chronic Care Management services affect RHCs in 2024 and do you need Continuing Education Credit for your Certified Rural Health Clinic Professional Certification? Here is a quick, free way to do both.
Update on Chronic Care Management covered services in RHCs for 2024 with Dan Godla from ThoroughCare, Inc.
In this webinar Dan Golda from ThoroughCare, Inc will discuss updates to Medicare's Chronic Care Management covered services in RHCs for 2024. The Chronic Care Management services which can be provided and paid for to RHCs is substantially different in 2024 with several new services being paid for in the RHC environment. This is a great opportunity to provide necessary services to our rural, underserved patients as well as open new revenue streams for RHCs. The webinar will be 45 to 60 minutes and there is no charge. This webinar qualifies for one hour of continuing education credits for Certified Rural Health Clinic Professionals (CRHCP) from the NARHC if at least 3 of the 4 poll questions are answered during the session.
Please register for Update on Chronic Care Management covered services in RHCs for 2024 with Dan Godla from ThoroughCare, Inc. on Feb 15, 2024 1:00 PM EST at:
https://attendee.gotowebinar.com/register/3613965414804474454
Dan Godla from ThoroughCare, Inc. will be presenting on Chronic Care Management on February 15, 2024
RHC COST REPORTING & BILLING WEBINARS
Healthcare Business Specialists is pleased to provide several webinars over the next few months or so as we strive to keep rural health clinics informed of changes to the RHC program. We are pleased to partner with other entities that have important information to share with the RHC community. More information regarding these webinars can be found at www.ruralhealthclinic.com or go to our Facebook Group called the Rural Health Clinic Information Exchange:
https://www.facebook.com/groups/1503414633296362/
You can find a 3-page listing of the webinars and the registration links here.
RHC COST REPORTING - WHAT TO DO BEFORE YEAR-END
In this webinar, Mark Lynn, CPA (Inactive), CRHCP, CCRS, Dani Gilbert, CPA, CRHCP, Page Chambers, and Trent Jackson will go over important year-end Rural Health Clinic cost reporting deadlines, how to ensure you optimize your reimbursement in an environment of increased Medicare caps for Independent or Freestanding RHCs. We will discuss the importance of writing off Medicare bad debts on or before 12/31/2023 in order to file them on the Medicare Cost Report. Please register for RHC Cost Reporting - What to do before Year-End on Nov 14, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/2850484329874010197
You can find the recording of the presentation here
To download a PDF of the Powerpoint presentation click here
NEW TO RHC - FOR NEW RHCS OR CLINICS CONSIDERING BECOMING AN RHC
In this webinar, Mark R. Lynn, CPA (Inactive), CRHCP, CCRS will present information to providers interested in becoming a rural health clinic (RHC) or RHCs new to the RHC program. It will provide basic information on conditions of participation, reimbursement, billing, and cost reporting. We will discuss advantages and disadvantages of the program and identify resources to help you become RHC compliant and obtain RHC reimbursement from Medicare and Medicaid. This 45-minute webinar is designed for people new to the RHC program or have become interested in converting their medical clinic into a rural health clinic under Public Law 95-210. We will discuss the nine conditions of participation, some basics of Medicare and Medicaid reimbursement, provide a timeline for certification, and provide some basic benchmarking information from provider based and independent RHCs.
Please register for New to RHC - For New RHCs or Clinics considering becoming an RHC on Nov 28, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/6552984183422388565
You can find the slides for the presentation here
You can find a recording of the session here.
RHC BILLING PRIMER – HOW TO FIND BILLING INFORMATION FOR RHCS AND BASIC PRINCIPLES OF RHC BILLING
In this webinar Mark Lynn from Healthcare Business Specialists will provide new RHCs the building blocks to begin billing as a rural health clinic. This webinar is designed for clinics new to the RHC program and have not billed as an RHC previously. The webinar will have an RHC Billing Pre-test, direct RHCs to billing resources, explain how to charge for services and to collect the correct co-pay and deductible amounts, issues with NPI numbers, commonly used acronyms, when to obtain a Medicare Secondary Payor questionnaire, and when to complete the 838 Credit Balance Report.
Please register for RHC Billing Primer – How to find billing information for RHCs and basic principles of RHC Billing on Nov 30, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/4849655954043958616
To view a recording of the webinar click here
To download a PDF of the presentation please click here.
RHC BILLING 101 – THE BASICS OF MEDICARE BILLING FOR INDEPENDENT AND PROVIDER-BASED RHCS WITH AMANDA DENNISON, MBA, CPC, CRHCP
Amanda Dennison, MBA, CPC, CRHCP, Senior Consultant from Blue & Co. will go over billing basics for RHCs including claim forms, incident to, definition of a visit, bill types, revenue codes, Medicare Advantage billing, and ancillary services. Medicaid billing will not be covered in this or any of the sessions. This session is sponsored by Blue & Co.
Please register for RHC Billing 101 – The Basics of Medicare billing for independent and provider-based RHCs with Amanda Dennison, MBA, CPC, CRHCP on Dec 5, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/3018262107910897494
To view the recording of the webinar click, here.
To download a PDF of the presentation, click here.
RHC BILLING 201 LUNCH AND LEARN WITH PATTY HARPER RHIA, CHC, PRINCIPAL, INQUISEEK CONSULTING
In RHC Billing 201 Patty Harper, RHIA, CHC, Principal with InQuiseek Consulting will pick up where RHC 101 left off with more basics of RHC billing including billing examples, negative reimbursement, deductibles, coinsurance, chronic care management, telehealth billing, incident to billing, modifiers, condition codes, occurrence codes, Medicare secondary billing, etc. Sponsored by InQuiseek Consulting.
Please register for RHC Billing 201 Lunch and Learn with Patty Harper RHIA, CHC, Principal, InQuiseek Consulting on Dec 7, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/7385582766596485212
RHC BILLING 301 – ADVANCED SUBJECTS - CHARLES JAMES, JR., NORTH AMERICAN HMS
In this webinar Charles James from North American Healthcare Management Services will go over some advanced topics with billing examples, preventive services, mental health services, Telehealth, Chronic Care Management, etc. Sponsored by North American Healthcare Management Services.
Please register for RHC Billing 301 – Advanced Subjects - Charles James, Jr., North American HMS on Dec 12, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/6827726850548732761
To view the recording of the webinar, click here.
To download a PDF of the presentation, click here.
RHC COST REPORTS - WHAT TO DO BEFORE YEAR-END PART II
In this webinar Healthcare Business Specialists will discuss what RHCs can do to optimize cost report reimbursement and accurately submit information to support the cost report expenses claimed. Trent Jackson will go over Medicare Bad Debts which must be written off before the end of the RHC's fiscal year before they can be claimed. We will go over related party transactions and how ownership of the clinic affects reimbursement.
Please register for RHC Cost Reports - What to do before year-end on Dec 8, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/459192775214098016
To view the recording of the webinar, click here.
To download a PDF of the presentation, click here.
To download the Bad Debt Presentation, click here.
RHC BILLING TEST - AN RHC BILLING TEST OF PRINCIPLES OF HOW TO BILL MEDICARE RHC CLAIMS
In this webinar Mark Lynn will go over a RHC Billing test, explain how to charge for services and to collect the correct co-pay and deductible amounts, explain negative reimbursement, commonly used acronyms, when to obtain a Medicare Secondary Payor questionnaire, when to complete the 838 Credit Balance Report, Category II CPT codes, proper posting of claims and Medicare contractual adjustments.
Please register for RHC Billing Test - An RHC Billing test of principles of how to bill Medicare RHC claims on Dec 13, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/5402960992043480667
To view the recording of the webinar, click here.
To download a PDF of the presentation, click here
To download the RHC Billing Test, click here.
To download the RHC Test Answer key, click here.
RHC Cost Reporting - What to do before Year-End
In this webinar, Mark Lynn, CPA (Inactive), CRHCP, CCRS, Dani Gilbert, CPA, CRHCP, Page Chambers, and Trent Jackson will go over important year-end Rural Health Clinic cost reporting deadlines, how to ensure you optimize your reimbursement in an environment of increased Medicare caps for Independent or Freestanding RHCs. We will discuss the importance of writing off Medicare bad debts on or before 12/31/2023 in order to file them on the Medicare Cost Report. Please register for RHC Cost Reporting - What to do before Year-End on Nov 14, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/2850484329874010197
New to RHC - For New RHCs or Clinics considering becoming an RHC
In this webinar, Mark R. Lynn, CPA (Inactive), CRHCP, CCRS will present information to providers interested in becoming a rural health clinic (RHC) or RHCs new to the RHC program. It will provide basic information on conditions of participation, reimbursement, billing, and cost reporting. We will discuss advantages and disadvantages of the program and identify resources to help you become RHC compliant and obtain RHC reimbursement from Medicare and Medicaid. This 45-minute webinar is designed for people new to the RHC program or have become interested in converting their medical clinic into a rural health clinic under Public Law 95-210. We will discuss the nine conditions of participation, some basics of Medicare and Medicaid reimbursement, provide a timeline for certification, and provide some basic benchmarking information from provider based and independent RHCs.
Please register for New to RHC - For New RHCs or Clinics considering becoming an RHC on Nov 28, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/6552984183422388565
RHC Billing Primer – How to find billing information for RHCs and basic principles of RHC Billing
In this webinar Mark Lynn from Healthcare Business Specialists will provide new RHCs the building blocks to begin billing as a rural health clinic. This webinar is designed for clinics new to the RHC program and have not billed as an RHC previously. The webinar will have an RHC Billing Pre-test, direct RHCs to billing resources, explain how to charge for services and to collect the correct co-pay and deductible amounts, issues with NPI numbers, commonly used acronyms, when to obtain a Medicare Secondary Payor questionnaire, and when to complete the 838 Credit Balance Report.
Please register for RHC Billing Primer – How to find billing information for RHCs and basic principles of RHC Billing on Nov 30, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/4849655954043958616
RHC Billing 101 – The Basics of Medicare billing for independent and provider-based RHCs with Amanda Dennison, MBA, CPC, CRHCP
Amanda Dennison, MBA, CPC, CRHCP, Senior Consultant from Blue & Co. will go over billing basics for RHCs including claim forms, incident to, definition of a visit, bill types, revenue codes, Medicare Advantage billing, and ancillary services. Medicaid billing will not be covered in this or any of the sessions. This session is sponsored by Blue & Co.
Please register for RHC Billing 101 – The Basics of Medicare billing for independent and provider-based RHCs with Amanda Dennison, MBA, CPC, CRHCP on Dec 5, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/3018262107910897494
RHC Billing 201 Lunch and Learn with Patty Harper RHIA, CHC, Principal, InQuiseek Consulting
In RHC Billing 201 Patty Harper, RHIA, CHC, Principal with InQuiseek Consulting will pick up where RHC 101 left off with more basics of RHC billing including billing examples, negative reimbursement, deductibles, coinsurance, chronic care management, telehealth billing, incident to billing, modifiers, condition codes, occurrence codes, Medicare secondary billing, etc. Sponsored by InQuiseek Consulting.
Please register for RHC Billing 201 Lunch and Learn with Patty Harper RHIA, CHC, Principal, InQuiseek Consulting on Dec 7, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/7385582766596485212
RHC Billing 301 – Advanced Subjects - Charles James, Jr., North American HMS
In this webinar Charles James from North American Healthcare Management Services will go over some advanced topics with billing examples, preventive services, mental health services, Telehealth, Chronic Care Management, etc. Sponsored by North American Healthcare Management Services.
Please register for RHC Billing 301 – Advanced Subjects - Charles James, Jr., North American HMS on Dec 12, 2023 1:00 PM EST at:
https://attendee.gotowebinar.com/register/6827726850548732761
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Value-Based Dollars Now: An ACO for Your RHC by Charles James, Executive Director, The Rural Advantage ACO
Value-Based Dollars Now: An ACO for Your RHC by Charles James, Executive Director, The Rural Advantage ACO https://ruraladvantage.net/
In this webinar, Charles James, Jr., Executive Director of The Rural Advantage will discuss Rural Health Clinics (RHCs), Value-based healthcare, and accountable care organizations (ACO). With the August 1 deadline for participating in an ACO in 2024 fast approaching, RHCs have many questions related to ACOs including how RHCS reimbursement will be affected by participating in an ACO, what are the goals of participating in an ACO, what resources and time commitments are required, what data elements and patient data must be maintained, and many other questions. In this webinar, Charles James, Jr. will provide the answers RHCs need to make an informed decision regarding whether to join an ACO by the August 1 deadline.
This webinar was presented and recorded on July 6, 2023. Here are the resources:
To watch the recording of the webinar please click here.
To view the PDF of the slides from the ACO presentation click here.
To view the PDF of the administrative slides click here.
RHC Cost Reporting 101 and 201 Webinars on December 8, 2022
and December 15, 2022
We are excited to be working with the Louisiana Rural Health Association to present two webinars on Rural Health Clinic Cost Reporting over the next two weeks. There is no charge to attend these webinars and to register for the webinars go to the following links:
December 8, 2022 at Noon, Central time: https://us02web.zoom.us/webinar/register/WN_5KYqdbgyTU-OS4htc4vRcQ
December 15, 2022 at Noon, Central time: https://us02web.zoom.us/webinar/register/WN_HmYT_ZsWQsSDwcwKSQrSPg
RHC Cost Reporting 101 on December 8, 2022 Powerpoint Presentation
Note: Links do not work as this is an image.
RHC Cost Reporting - Year-End Deadlines and Electronic Filing of Cost Reports
In this webinar, Mark Lynn, CPA (Inactive), CRHCP, CCRS and Dani Gilbert, CPA, CRHCP will go over important year-end Rural Health Clinic cost reporting deadlines and as we migrate to electronic filing of cost reports for 2022, how to ensure you optimize your reimbursement in an environment of increased Medicare caps for Independent or Freestanding RHCs. We will discuss the importance of writing off Medicare bad debts on or before 12/31/2022 in order to file them on the Medicare Cost Report. We will discuss new topics such as Covid-19 vaccines, MABs, telehealth, and more. As we shift to more and more electronic filing of cost reports, our processes for filing will change and this webinar will be a good introduction to these changes.
Please register for RHC Cost Reporting - Year-End Deadlines and Electronic Filing of Cost Reports on Dec 1, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/8979695397871709451
After registering, you will receive a confirmation email containing information about joining the webinar.
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PRF Session on Fall 2022 Updated Reporting Requirements
In this 45-minute webinar, Mark Lynn from Healthcare Business Specialists will go over the Provider Relief Fund reporting requirements for Period 4 (July 1, 2021 to December 31, 2021) due March 31, 2023. Reminder, this money must be spent by December 31, 2022, so make plans to disburse this money before the end of the year.
Please register for PRF Session Updated Reporting Requirements on Nov 29, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/1151507959644819471
After registering, you will receive a confirmation email containing information about joining the webinar.
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RHC Benchmarks and Performance Measurement with Gregory Wolf
This webinar introduces you to the nation’s largest RHC-specific benchmarking system and shares state and regional comparative analytics in financial, operational, productivity and compensation domains. With the future push for public reporting, it is a growing imperative for RHCs to track and use benchmark data to demonstrate quality and value. Opportunities to receive RHC-specific benchmark reports for your clinics (at no cost) will be discussed.
Webinar Slide Presentation (PDF)
1-Pager with NQF Quality Measure References
Note on RVU Factor (Discussed during Q&A Section of the Webinar): For every visit by a physician, the average work RVU is 1.67 and for APPs, for every visit the average work RVU is 1.38. Multiply one visit by the RVU factor (by provider type) to get the RVU proxy/equivalent. For example: if “Doctor A” had 1,000 visits it would translate into 1,670 RVUs for her; and if “Nurse Practitioner B” who had 1,000 visits that would translate into 1,380 RVUs for him. There is a difference between doctors and APPs because generally speaking, the former provides care to patients with more complex conditions.
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RHC Lunch and Learn Webinar Series - Spring, 2022
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RHC Grant Funding Webinar. Grant Closeout and Spend Down Procedures with Elizabeth Burrows, JD.
Spending those final grant dollars: Please join Elizabeth Burrows to discuss how to spend those last RHC grant dollars and how to close out your grant successfully. The RHC Vax Confidence Grant ends soon. Every RHC that received this award can join to learn about how to spend those final dollars and ensure grant close-out success.
Please register for RHC Grant Funding Webinar. Grant Closeout and Spend Down Procedures with Elizabeth Burrows, JD. on May 12, 2022 1:00 PM EDT at:
https://attendee.gotowebinar.com/register/2991247094784054795
Here are the resources for this webinar:
PDF of Elizabeth Burrows, JD Presentation
Sample TV Ads by Jerry Hofer from Target Continuum LLC - Email jhofer@targetcontinuum.com Website: www.targetcontinuum.com
RHC Billing 401 – Advanced Subjects – Preventive Services, Mental Health Services, Billing Examples, Telehealth, Covid billing, and FAQs Sponsored by North American Healthcare Management Services
March 1, 2022
In this webinar Charles James from North American Healthcare Management Services will go over some advanced topics with billing examples, preventive services, mental health services, Telehealth, Covid billing, and FAQs answered by the panelists. Sponsored by North American Healthcare Management Services.
Please register for RHC Billing 401 – Advanced Subjects – Preventive Services, Mental Health Services, Billing Examples, Telehealth, Covid billing, on Mar 1, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/5833772722735311886
Here are the resources for this webinar:
Advanced Billing Presentation by Charles James of North American HMS (PDF)
Advanced Billing Presentation Administrative Slides with some Q and A on 3 1 2022
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PRF Reporting for Period 2, PRF Phase 4 and ARP Update plus RHC Medicare Bad Debts by Jordan Olson and Trent Jackson of Kraft Healthcare Consulting, LLC
March 3, 2022
In this webinar Jordan Olson and Trent Jackson will update Rural Health Clinics on the Provider Relief Fund Reporting for Period 2, Phase 4 Funding, ARP Funding and how to claim Medicare Bad Debts on the RHC Medicare Cost Report, This webinar is sponsored by Kraft Healthcare Consulting, LLC.
Please register for PRF Reporting for Period 2, PRF Phase 4 and ARP Update plus RHC Medicare Bad Debts by Jordan Olson and Trent Jackson of Kraft Healthcare Consulting, LLC on Mar 3, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/5471351699987321359
Here are the resources for this webinar:
Slide Presentation by Jordan Olson of Kraft CPAs on Provider Relief Funds
Slide Presentation by Trent Jackson of Kraft CPAs on Medicare Bad Debt
Slide Presentation by Mark Lynn of Healthcare Business Specialists - Administrative
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Tenncare Quarterly Wrap Around Payment Preparation with Dani Gilbert of Healthcare Business Specialists
March 8, 2022
In this webinar Dani Gilbert of Healthcare Business Specialists will provide information to Tennessee rural health clinics on how to prepare the quarterly Tenncare Wrap Around Payment Reconciliation Report accurately and how to avoid overpayments or underpayments by accurately counting visits and payments.
Please register for Tenncare Quarterly Wrap Around Payment Preparation on Mar 8, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/8194118523337489421
Here are the resources for this webinar:
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What RHCs needs to know about the HRSA update to HPSA Shortage Designations by Joe Lampard from HPSA Acumen Inc.
March 10, 2022
Joe Lampard is Vice President and partner at HPSA Acumen. With over 15 years’ experience in analyzing health professional shortage areas, Joe has extensive knowledge about Health Professional Shortage Area (HPSA) designations, Medically Underserved Area/Population (MUA/P) designations, and Rural Health Clinics.
In September of 2021 HRSA completed an ‘Update 2.0’ review of all primary, mental, and dental HPSA’s throughout the U.S. Over 40% of the designations went into a ‘Proposed For Withdrawal’ status. This effected Federal loan forgiveness, RHC relocation and setup, as well as Medicare HPSA bonuses in 2022. Joe has compiled a presentation to discuss these updates, the negative outcomes, and how it is effecting RHC’s across the U.S. He will also focus on what HPSA benefits are available to RHC’s; specifically from grants, to visa waivers, to medical education loan forgiveness.
To learn more about HPSA Acumen, go to https://hpsa.us/.
Please register for What RHCs needs to know about the HRSA update to HPSA Shortage Designations by Joe Lampard from HPSA Acumen Inc. on Mar 10, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/3554466427229182733
Here are the resources for the webinar:
HPSA Presentation by Joe Lampard of HPSA Acumen on March 10, 2022
Administrative Slides for the HPSA webinar on March 10, 2022
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RHC Update for 2022 – RHC Billing, No Surprises Act, PRF Funds, sponsored by North American HMS
February 15, 2022
In this webinar, Charles James from North American Healthcare Management Services and Mark Lynn from Healthcare Business Specialists will update RHCs on changes to RHC reimbursement for 2022 including telehealth mental health visits now being paid at the all-inclusive rate, changes in the Telehealth payment rates, increased Medicare deductibles and the impact on negative reimbursement, No Surprises Act, changes to the billing of Covid vaccines and MABs for Medicare Advantage patients, PRF Reporting for Period 2, Cost Reporting, and other updates.
Elizabeth Morgan Burrows, JD, Principal, from Burrows Consulting, Inc. will be providing an update on grants management for all the RHCs that received the RHC Vaccine Confidence grants. Sponsor Message and Panelists: Charles James, North American Health Management Services, Mark Lynn – Healthcare Business Specialists, Dani Gilbert – Healthcare Business Specialists.
Please register for RHC Update for 2022 – RHC Billing, No Surprise Act, PRF Funds, sponsored by North American HMS on Feb 15, 2022 12:00 PM CST at:
https://attendee.gotowebinar.com/register/2423215196719722255
Here are the resources for the webinar:
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RHC Billing 101 – Building Blocks – RHC Billing Pre-test, Resources, Charges, NPI numbers, Initial rate setting, Acronyms, Medicare Secondary Payor Questionnaire, 838 Credit Balance Report
February 17, 2022
In this webinar Mark Lynn from Healthcare Business Specialists will provide new RHCs the building blocks to begin billing as a rural health clinic. This webinar is designed for clinics new to the RHC program and have not billed as an RHC previously. The webinar will have an RHC Billing Pre-test, direct RHCs to billing resources, explain how to charge for services and to collect the correct co-pay and deductible amounts, issues with NPI numbers, commonly used acronyms, when to obtain a Medicare Secondary Payor questionnaire, and when to complete the 838 Credit Balance Report.
Sponsor Message: Azalea Health, Panelists: Dani Gilbert – Healthcare Business Specialists, Douglas Swords – Azalea Health,
Please register for RHC Billing 101 – Building Blocks – RHC Billing Pre-test, Resources, Charges, NPI numbers, Initial rate setting, Acronyms, Medic on Feb 17, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/8120854765041309453
Here are the Resources for the webinar:
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RHC Billing 201 – The Basics of Medicare billing for independent and provider-based RHCs with Amanda Dennison, MBA, CPC, CRHCP, Senior Consultant from Blue & Co. Sponsored by Blue & Co.
February 22, 2022
Amanda Dennison, MBA, CPC, CRHCP, Senior Consultant from Blue & Co. will go over billing basics for RHCs including claim forms, incident to, definition of a visit, bill types, revenue codes, Medicare Advantage billing, and ancillary services. Medicaid billing will not be covered in this or any of the sessions. This session is sponsored by Blue & Co.
Please register for RHC Billing 201 – The Basics of Medicare billing for independent and provider-based RHCs with Amanda Dennison, MBA, CPC, CRHCP, on Feb 22, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/4886054172729377292
Here are the Resources for this webinar:
RHC Billing 201 Slide Presentation from Amanda Dennison from Blue & Co.
RHC Billing 201 Administrative Slide Presentation for 2 22 2022
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Financial Management Reviews (FMR) for HRSA RHC Grant Recipients by Elizabeth Burrows JD
February 24, 2022
Elizabeth Morgan Burrows, JD will provide training on preparing for the limited Financial Management Reviews (FMR) for HRSA RHC Grant Recipients! Elizabeth will educate attendees on preparing the necessary policies and procedures related to Management Control Areas including cash management; accounting system; disbursement/procurement; timekeeping and allowability of costs. Be ready for your limited Financial Management Review with a grant expert that has been through this as a health center CEO and with her many grant clients around the country.
Please register for Financial Management Reviews (FMR) for HRSA RHC Grant Recipients by Elizabeth Burrows JD on Feb 24, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/8546400949630470923
Here are the resources for the Financial Management Review (FMR) webinar:
Slide Presentation by Elizabeth Burrows, JD from Burrows Consulting
Administrative Slide Presentation for Grant Management Webinar on 2 24 2022
HRSA Pulse Check on Policies and Procedures for Finanical Management
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RHC Billing 301 – Completion of the UB-04 Form, Form Locator Values, Medicare Secondary Billing, and claim formatting by Douglas Swords from Azalea Health, sponsored by Azalea Health
February 25, 2022
In this webinar Douglas Swords of Azalea Health will cover the details of billing RHC claims including the claim formatting of the UB-04 form, the proper values to include in each form locator, the differences between Condition, Occurrence, and Value codes, how to bill Medicare as primary or secondary, what to do in the case of claim denials and the most common reasons for denied claims. Sponsored by Azalea Health.
Please register for RHC Billing 301 – Completion of the UB-04 Form, Form Locator Values, Medicare Secondary Billing, and claim formatting by Douglas on Feb 25, 2022 1:00 PM EST at:
https://attendee.gotowebinar.com/register/2726080072638165264
Here are the Resources for this webinar:
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Billing and Reimbursement for Mental Health Services in Rural Health Clinics
In this webinar Charles James from North American Healthcare Management Services, Dave Jolly from Rural Behavioral Health, and Mark Lynn from Healthcare Business Specialists will go over how RHCs can incorporate mental health services in their rural health clinic and how to get paid for this service in the RHC setting. This webinar will focus on the reimbursement, billing, cost reporting, and administrative aspects of mental health programs in RHCs.
Here are the presentation from the webinar (due to a technical issue with GotoWebinar the session was not recorded as planned):
Dave Jolly Introduction to Behavioral Health Services in RHCs
Mark Lynn - Administrative and Benchmarking for Mental Health Services
Please register for Billing and Reimbursement for Mental Health Services in Rural Health Clinics on Apr 13, 2021 2:00 PM EDT at:
https://attendee.gotowebinar.com/register/7208865937856596752
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Introduction to the Rural Health Clinic Program
In this webinar, Mark R. Lynn, CPA (Inactive), CRHCP, CCRS will present information to providers interested in becoming a rural health clinic (RHC) or RHCs new to the RHC program. It will provide basic information on conditions of participation, reimbursement, billing, and cost reporting. We will discuss advantages and disadvantages of the program and identify resources to help you become RHC compliant and obtain RHC reimbursement from Medicare and Medicaid. This 45-minute webinar is designed for people new to the RHC program or have become interested in converting their medical clinic into a rural health clinic under Public Law 95-210. We will discuss the nine conditions of participation, some basics of Medicare and Medicaid reimbursement, provide a timeline for certification, and provide some basic benchmarking information from provider based and independent RHCs.
Here are the slides for this presentation and the recording:
Placeholder for recording of the session
Please register for Introduction to the Rural Health Clinic Program on Apr 22, 2021 1:00 PM EDT at:
https://attendee.gotowebinar.com/register/8893471683239180045
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VIRTUAL SELF-SURVEY WEBINAR ON MAY 19, 2020
VIRTUAL SELF SURVEY WITH AAAASF AND TCT
(TOM TERRANOVA, KATE HILL, AND ELSIE CRAWFORD)
In this webinar, Mark Lynn of Healthcare Business Specialists will conduct a virtual RHC Compliance walkthrough of an RHC with AAAASF and TCT. Tom Terranova (AAAASF), Kate Hill (TCT), Elsie Crawford (AAAASF) will virtually walk through with us and will point out what an RHC Certification inspector is looking for when they tour the facility. They will point out common deficiencies and provide best practices for RHCs to undertake as they prepare for their initial RHC certification inspection or for a recertification inspection. AAAASF and TCT will provide a description of their current inspection processes in the light of COVID-19. AAAAF and TCT will update RHCs on how COVID-19 has changed the infection control processes in RHCs and what steps should be taken to protect patients, staff, and providers during the COVID-19 Public Health Emergency. If you have questions or concerns you would like addressed on this topic, please send them to Mark Lynn at marklynnrhc@gmail.com with the Subject: "Virtual Self-Survey Questions" and we will add them to our slides. This webinar will focus on the walkthrough aspects of an RHC self-survey. We plan on having a future followup Self Survey Inspection webinar addressing items such as Policies and Procedures, Emergency Preparedness, Protocols, chart reviews, program evaluations, and other paperwork aspects of a mock inspection. This particular webinar will focus on just the walkthrough aspect to keep our time and 1 hour or so. If you do have questions about the paperwork aspect of the mock inspection, go ahead and email those questions to us using the same Subject "Virtual Self-survey Questions.
Please register for Virtual Self Survey with AAAASF and TCT (Tom Terranova, Kate Hill, and Elsie Crawford) on May 19, 2020 12:00 PM CDT at:
https://attendee.gotowebinar.com/register/627882019289589263
After registering, you will receive a confirmation email containing information about joining the webinar. Brought to you by GoToWebinar® Webinars Made Easy®
Here is a PDF that has some of the information we will go over in the webinar:
Virtual Self-Survey Instructions from April 24th Virtual Self-Survey Presentation
Virtual Mock Inspection Handout (PDF)
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TeleHEALTH Billing for RurAL Health CLINICS Webinar
April 22, 2020
April 17, 2020
The long awaited guidance from Medicare to RHCs on billing telehealth claims was released today. We are working on the webinar explaining the rules which will be held on Wednesday, April 22, 2020 at Noon, Central Time. Here are the links to guidance and the webinar:
https://attendee.gotowebinar.com/register/345720946941958158
Medicare Telehealth Guidance for RHCs MLN Matters Number SE20016 Released April 17, 2020
Registration link for Webinar on RHC Medicare Telehealth Billing on Wednesday, April 22, 2020
Agenda for RHC Webinar on RHC Medicare Part A Telehealth Billing on April 22, 2020
The CARES Act Provider Relief Fund Payment Attestation Portal is now open. Providers who have been allocated a payment from the initial $30 billion general distribution must sign an attestation confirming receipt of the funds and agree to the terms and conditions within 30 days of payment.
April 12, 2020:
On Saturday we recorded our Telehelath webinar on Medicare Part B Fee for Service. It is rather long and includes information on Modifier 95, and new place of service guidance, the use of the CS modifier (not just for Telehealth), and new guidance for enrollment for providers working from home (spoiler, you do not have to call and add their home address to their Medicare Part B enrollment). We also have a lot of links to cheat sheets, tool-kits, and other information you need to start a Telehealth program. While this webinar goes over Medicare Part B fee for service information and is not directed at RHCs it will be helpful to RHCs that have non-RHC time or hospitals with clinics that do not have the RHC designation. We still do not have word on the new RHC billing guidance as a distant site, but as soon as we do we have a great line-up on standby to get the information to you as quickly as possible.
RHCs got a nice surprise on Friday. A check from the federal government. To help you understand the meaning of this CARES Act Relief Fund money we have produced a “pop-up: webinar that lasts 10 minutes and will explain the monies and how to account for them.
We also included links to a lot of valuable information we used to prepare the Part B Telehealth webinar include a link to cheat sheet by EMPClaims that has been particularly helpful to our clinics billing Telehelath insurance claims.
Recording of our Medicare Part B Telehealth Billing on April 11, 2020 (55 minutes - Youtube)
Slides for our Medicare Part B Telehealth Webinar on April 11, 2020
Recording of “pop up” webinar on CARES ACT Relief Fund (10 minutes)
Excel Spreadsheet of Commercial Insurance Policies on Telehealth - Nationwide by EMPClaims
American Academy of Pediatrics Coding for Telemedicine Services
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Telehealth Update for Rural Health Clinics - Phase 3 of the Emergency COVID-19 Relief Act
In this webinar, we will update Rural Health Clinics on the status of Telehealth and how it can be paid by Medicare based upon the expected approval of the Phase 3 Emergency COVID-19 Response Legislation slated to be voted on this weekend. Ryan Kelly, Executive Director of the Missippi an Alabama Rural Health Associations will provide a legislative update and an overview of the technologies that can be used to provide Telehealth services to your patients (20 minutes). Patty Harper, Chief Executive Officer, from InQuiseek, LLC and Kate Hill, VP of Clinical Services will discuss the logistics of actually treating patients including Logs, protocols, HIPAA, Consent, and other logistics issues and Kate will discuss current clinical issues due to COVID-19 (30 minutes). Charles James, Jr. , Chief Executive Officer from North American Healthcare Management Services and Bonnie Britton, President, from Reconnect4health will speak on billing Telehealth services and the codes to use if they are available at the time of the webinar (20 minutes). Mark Lynn from Healthcare Business Specialists will briefly discuss the cost report impact of Telehealth (5 minutes). Speaker availability is subject to change as we all respond to the global pandemic and some of the pieces of the webinar may be done by our other panelists including Shannon Chambers, Gary Lucas, Dani Gilbert, and others. Telehealth Update for Rural Health Clinics - Phase 3 of the Emergency COVID-19 Relief Act.
Central Time
12:00 to 12:05 Mark Lynn - Administrative
12:05 to 12:07 Clark Bishop - Azalea Health - Sponsor's Message
12:07 to 12:17 Introduction of Speakers and Panelists
12:17 to 12:37 Ryan Kelly - Legislative Update and Technology
12:37 to 01:07 Patty Harper and Kate Hill- Logistics, Protocols, Logs, HIPAA, Clinical Issues
01: 07 to 01:27 Charles James and Bonnie Britton - RHC Telehealth Billing
01:27 to 01:30 Mark Lynn Cost Reporting and Telehealth
01:30 to 01:45 Question and answer from the audience - Please type your question in the question panel
Please register for Telehealth Update for Rural Health Clinics - Phase 3 of the Emergency COVID-19 Relief Act on Mar 24, 2020 12:00 PM CDT at:
https://attendee.gotowebinar.com/register/6813414478270402573
After registering, you will receive a confirmation email containing information about joining the webinar. Brought to you by GoToWebinar® Webinars Made Easy®
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Youtube Channel with RHC Webinars
HBS has started a YouTube Channel and it has all the recordings of previous webinars on it. Here is the link:
YouTube Channel with RHC training videos
Recorded Webinars on RHC Billing, Cost Reporting, Certification, and Annual Evaluations
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